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Sydney Off Road Racing Association NSW's Premier Offroad Racing Club!
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GENERAL MINUTES OF S.O.R.R.A. (inc) 24TH JUNE 2009. MEETING OPENED: by Geoff Basden at 8.07 p.m. APOLOGIES: Gavin Mickle, Matt McKerihan. BUSINESS OF MEETING ADJOURNED: to welcome grant Feltham from Blue Mountains Extreme 4WD Club who had emailed Geoff Basden re using Colo Park for some 4Wd events. Geoff invited him to our meeting to talk about his club and their proposal for use of Colo Park. Grant explained that Blue Mountains Extreme 4WD Club was also a part of Blue Mountains 4WD Club with the members of Extreme 4WD being members of Blue Mountains 4WD. He said that they were interested in hiring Colo Park for some of their activities and he was there to sound out our feelings re costs and what we would require in the way of paperwork etc. Discussion ensued and we asked if they would be interested in perhaps running a trials similar to what Nissan had been running. Grant said that they could not undertake to do so this year but perhaps they could look at doing so next year either on their own or in conjunction with ourselves. He said that an organisation C.C.D.A. had a list of rules on how to run 4WD events including insurances required as did 4WD Association. SORRA agreed that they were interested in hiring our track and invited committee members of Blue Mountains Extreme 4WD to come to Colo Park on weekend of 4th/5th July to discuss the use of the site. Grant thanked us for listening to him and left the meeting to allow our Business to resume. MINUTES OF PREVIOUS MEETING: were read and their acceptance moved by Ian Irons Seconded Steve Maher. The minutes were accepted unanimously. BUSINESS ARISING FROM MINUTES: Jeff Cripps said that he had contacted Paul from Khanacross panel re hire of track and it was suggested a fee of $400 per day would be reasonable. Jeff also spoke with Michael Smith from CAMS re applying for a loan. TREASURER’S REPORT: Opening Balance $2087.02 outgoing $2850.00 Incoming $2817.00 leaving Balance of $2054.02. We have received $1900 in donations at this time. We still have outstanding commitments as follows Department of Lands $1500.00, Council Rates $552.37, Service Station $2000.00, CAMS $172.00 (this is being queried as it dates back to 2007), Stanford Lawyers $8000.00, Ross Barnes $1000.00. Proposed we pay $2000.00 to Stanford Lawyers and $500.00 to Service Station. Meeting agreed. Ian Irons said that Simon Lennox suggested we ask for state sponsorship now. Discussion ensued and Elaine pointed out that although she agreed we should be starting to chase sponsorship for State round if this was used to pay for current commitments we would not be able to hold the State Round because we would have no sponsorship money to assist in paying for trophies, stocking of canteen, garbage removal and incidental costs of running state round. Meeting concurred and Paul Grant suggested selling 10 year memberships at current fees or slightly discounted. He said there might be people prepared to buy a 10 year membership rather than just donate money. Discussion ensued and Paul moved a motion that we offer 10 year single membership for $500.00 and Family 10 year membership for $700.00. Motion seconded by Ian Irons, Carried unanimously.
CORRESPONDENCE:
Incoming:
· Member donation to club · Hawkesbury City Council – Statement that the SMF Approval to Operate Inspection Fee of $80.00 was received. · Hawkesbury City Council – Rates Notice – 4th Instalment of $559.03 is due. · Buggy Xtreme – Letter from Brian Edmonds with an expression of interest to use Colo Park in the future for full day sessions. Wishes to know the current requirements so he may get things rolling. · Email – Sue McIntosh (NSW ORAP) next panel meeting has been moved to the 25th July so as not to coincide with Wittitrin. Also 2010 proposed event dates and request for stewards is required in writing at this meeting. · Numerous Membership renewals. · Email to Geoff Basden from Stanford Lawyers confirming that we are no longer on the list of defendants.
Outgoing:
· SORRA letter to members – 85 letters posted. · Numerous membership cards & receipts.
BUSINESS ARISING FROM CORRESPONDENCE: Buggy Xtreme has applied to hire track. DA is through council awaiting agreement from National Parks. Agreed to send letter to Brian Edmonds stating requirements etc. STATE PANEL: Meeting has been moved to 25th July 2009 at 1 p.m. Dave Ellem is coming to speak in detail about Drug & Alcohol Testing. Jeff has suggested a need fro driver education before full implementation. AORCOM: are asking for feedback on limiting outright speed. Class 4 are trying to keep Buggies out of the class. GENERAL BUSINESS: Working Bee on 4th & 5th July. Please bring chain saws to cut up the trees that were removed from next to canteen, which is to be site for Driver Training/Stewards/First Aid room. Footings to be prepared for this structure. Fencing along entry road is in need of repair. Track needs grading. Remove branches from Control Tower surrounds and start line. Refuel area fence. Paul Grant asked for permission to set up 30m high speed whoop-de-doo so that cars could set up for Finke. He is willing to carry out this work at a site to be agreed. He also suggested that we charge members a fee of $20 per car to use track for testing/practise. A motion was called for with Paul putting the motion and Jeff Cripps seconding the motion. Carried unanimously. Jeff Cripps to contact CAMS re hiring meeting room at Sports House Homebush. FINKE REPORT: Paul & Faye recommend doing it at least once. Track is extremely rough but the atmosphere is great. You do need your own recovery crew. MEETING CLOSED : by Geoff at 11 p.m.
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