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SORRA GENERAL MEETING 27TH FEBRUARY 2008.
MEETING OPENED: Matt McKerihan opened the meeting at 7.38p.m.
APOLOGIES: Werner & Sue Zettyl, Ian Irons, Garry Myers.
MINUTES FROM PREVIOUS MEETING: were read and their acceptance moved by Bob Stansfield, seconded Steve Maher. Motion Carried.
Matt McKerihan suspended the general Meeting at 7.46p.m. and handed over the meeting to Bob Stansfield who acted as returning officer for the AGM.
GENERAL MEEING reopened by Geoff Basden at 8.37p.m.
Geoff thanked Matt for the great job he has done over the past 2 years as president.
Matt said that he had asked Lorraine if she was willing to take over the role of organising trophies this year and told the meeting she was willing to do so and had organised the trophies for our last round.
TREASURER’S REPORT; Balance brought forward $5558.83 outgoing $4677.78 leaving closing balance of $1506.05.
Paul Grant asked what our expenditure had been since it was over $4,000 and it was explained to him that the bills to be paid had been mentioned in the minutes and a motion to pay them had been put forward at our last meeting.
Bob Stansfield moved that the treasurer’s report be accepted seconded Ross Barnes. Motion Carried.
FEBRUARY CORRESPONDENCE Incoming: · OAMP – Directors & Officials Insurance policy quote & form. · Keddies Lawyers request for information regarding as accident that occurred during the Nissan Trials in 2006. To be discussed in general business. · DECC – expression of concern to Jeff Cripps that SORRA is using portions of land left open after the removal of gates & locks after the last bushfire. With the current DA under alteration they are concerned that we are currently violating the terms of the existing DA. To be discussed in general business. · CAMS – 2008 Category C Track Licence & 2008 Venue Letter · CAMS – 2008 Club Affiliation · CAMS – membership cards · Keddies Lawyers – reminder that previous letter had not been answered · Nissan Patrol 4WD Club of NSW & ACT – Steven Rosenstrauss – email- outlining the reason for the letters from Keddies Lawyers. Ther are not after SORRA or Nissan. Appears to be that oe of the insurers is baulking payment due to one party saying they drove into a tree while the other claims they clipped it. · SORRA members – membership forms & monies.
Outgoing: · SORRA members – membership cards & receipts · SORRA Track Committee – copy of the Keddies Lawyers letter. · CAMS – 2008 Club Affiliation form, 2008 Category C track Licence application, CAMS Letter of Venue form, stewards expenses from State Round (total $1142.00). also requested CAMS membership cards. · Dept of Lands – sent Land Account payment ($2315.49) · Hawkesbury City Council – sent 2007 & 2008 Rates & Charges ($316.14)
STATE PANEL Jeff Cripps said that 11 had attended the first meeting which was quite orderly. State Championship Regulations have been approved subsequent to that meeting. The panel was notified of a proposal to run an Long Course Series of Wittitrin, Warialda and Milbrodale in conjunction with State Rounds. This is a State based Long Course Series in response to National Tri-series. The State Panel itself has nothing to do with the organisation of the Long Course Series.
GENERAL BUSINESS:
Ross said that when he received the first letter from Keddies Lawyers which he passed on to the track committee he contacted Ian Irons and said we need to know from Nissan where this issue stands. He has drafted a letter in response stating that SORRA is not and never has been an organiser or promoter of the Nissan 4WD trials. He also pointed out that it is not an Off Road event but a 4WD event. We do not lease 61 kms of the Putty Road but a property 61kms from Windsor on the Putty Road. We do not lease this property for the purpose of holding 4WD events. He received a response by email from Nissan, as tabled in correspondence, stating that they are in talks with Keddies and will keep us informed.
D.A.
Jeff Cripps tabled a report in writing to give members a general overview of the current status of negotiations regarding the use of Colo Park.
He attended a meeting at Colo Park on Friday 22nd February, between Richard Colbourne of NSW National Parks & Wildlife Service, Greg Hall, Hawkesbury Town Planning Co-Ordinator and 2 rangers from NP&WS Richmond Depot.
The items of concern raised in DECC’s submission were:
During the course of the meeting it was made clear that the first two items needed to be addressed by the members and management of SORRA, as our continued permission to occupy and operate Colo Part as a motor sport facility, even under the current licence should the DA be refused, depends on our ability to demonstrate that a management plan can be compiled and put into practice, which satisfies the requirements of all parties who hold an interest in the site and it’s surroundings.
Some years ago a management plan was compiled for exactly this purpose but it is no longer current and will require significant updating to meet the current needs. Part of the requirement of this management plan will be a projection, over the next five years for example, of what else SORRA might intend to do with the site, given our current application to change the conditions of use associated with our occupancy licence.
The first point of concern raised by NP&WA may read simply enough buy underlying reason for the concern is that the more widely publicised the site becomes the more the incidents increase where people use Colo Park without consent from SORRA and for purposed for which it is not permitted to be used.
This unauthorised use leads to the next point raised where people who access the site without permission have no knowledge or respect for the boundaries and extend their activities into the surrounding reserves and national park and vice versa.
How SORRA plans to deal with this also needs to be addressed in the management plan submitted to Hawkesbury Council.
Our current use of Colo Park is not in jeopardy, provided we can demonstrate an ability to make decisions about it’s use as a cohesive organization with due democratic process and we are able to ensure those decisions are adhered to and acted upon by all those who use Colo Park.
It is worthy of note to point our that because a reply has been submitted to our DA that it now must be presented to a meeting of the Hawkesbury Council for a vote of approval, rather than the Town Planning Co-ordinator giving approval on behalf of the council.
Jeff proposed that the Track Committee meet next week to develop a management plan to be presented to the next General meeting.
Geoff Basden thanked Jeff Cripps on behalf of the club for all the work he had put in so far on this matter.
Bob Stansfield moved a motion that Jeff should be formally given some form of title whilst negotiating these matters on behalf of the club. Elaine Nikiforoff seconded the motion. Discussion ensured and it was agreed that the track committee would decide what title Jeff should use.
Matt McKerihan said club had been using money up very quickly for slub trophies and Lorraine has suggested that for Club rounds we could award Medallions in Presentation Cases for Class Positions. Geoff put forward motion seconded Nick Nikiforoff that Matt& Lorraine investigate the issue to provide prices and savings to next meeting. Motion Carried.
Peter Hollowood asked if he could hold his wedding and reception at Colo Park. As yet he is not certain of the date. Pending negotiations and discussions by track committee of draft Applications Form for hire of Colo.
Paul Grant asked if there were any Rules or Guidelines for Track Committee. Lance believes he might have a copy.
RACE REPORT
Wayne & Dan Horsfall 1st outright Bradley & Kylie Bishop 2nd outright and Steve Taylor and Maria Nikiforoff 3rd outright. 10 competitors with 9 finishers. Jeff Thomas did a head gasket. Wayne Caines never made it to the start as whilst testing the springs in his vehicle he blew the engine. Mark Paul won the Juniors whilst competing on same track as the rest.
MEETING CLOSED Geoff closed the meeting at 9.44 p.m.
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